Agenda Item:
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Consideration of a Resolution Approving Change Order No. 5 with W.B. Olson for IT and Security Scope Inclusion Under the Prime Contract with W.B. Olson, Inc. for Construction Management for the Construction of the Glencoe Golf Club Clubhouse Project in an Amount Not-to-Exceed $120,845
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Staff Contact: Monica Sarna, Public Works Director
Purpose and Actions Requested: Staff requests Village Board consideration of a change order with W.B. Olson to include the IT & Security scope under the prime contract for the construction of the Glencoe Golf Clubhouse project for a final not-to-exceed Cost of $120,845.
Budget Impact: Unbudgeted
Budget Fund: 130-500-000-80105
Strategic Priority Addressed: Reliable Infrastructure, Economic Vitality, Community Resilience
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BACKGROUND AND ANALYSIS
On March 20, 2025, the Village Board authorized the Village Manager to execute an amended contract with W.B. Olson (WBO), approving a Guaranteed Maximum Price (GMP) for Construction Management Services related to the Glencoe Golf Clubhouse Project in an amount not to exceed $14,815,533. Funding for the project is included in the Capital Projects Fund in the Calendar Year 2025 Budget and is supported through a combination of the $15 million referendum approved by voters in April 2023, donations from the Friends of the Glencoe Golf Club, and Golf Fund reserves.
Since 2023, staff has worked closely with WBO, who serves as the Construction Manager for the project. WBO has been actively involved throughout the design development and pre-construction phases of the project. At the time the GMP was approved by the Village Board, the construction drawings for the new clubhouse remained under review by permitting agencies. Final permit approval from the Metropolitan Water Reclamation District (MWRD) was issued on August 27, 2025, and final permit approval from Cook County was issued on December 15, 2025.
Change Order Number 5 is presented to the Village Board to incl...
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